| Ministry/Division |
: |
Ministry of Planning |
| Agency |
: |
Implementation Monitoring and Evaluation Division |
| Procuring Entity Name |
: |
Central Procurement Technical Unit (CPTU) in IMED, Ministry of Planning |
| Procuring Entity Code |
: |
|
| Procuring Entity District |
: |
Dhaka |
| Expression of Interest for Selection of |
: |
Individual Consultant (National) (Lump-Sump) |
| Title Of Service |
: |
post procurement review |
| EOI Ref. No. |
: |
21.00.0000.361.11.994.18-59 |
| Date |
: |
21/03/2019 |
KEY INFORMATION
|
| Procurement Sub-Method |
: |
Selection of Individual Consultants (SIC) |
FUNDING INFORMATION
|
| Budget and Source of Funds |
: |
Development Budget GOB |
| Development Partners |
: |
|
PARTICULAR INFORMATION
|
| Project/Programme Name |
: |
|
| EOI Closing Date and Time |
: |
31/03/2019 12:00 PM
|
| Publication Date |
: |
25/03/2019
|
INFORMATION FOR APPLICANT
|
| Brief Description of Assignment |
: |
The overall objective of the assignment is to check the compliance of the provision of Public Procurement Act-2006 and Rules-2008 in the procurement process through review the records and other necessary documents related to the sample contract.
The specific objectives are to:
(a) determine whether the procurement processes and contracting proceedings are in accordance with the Public Procurement Act and Rules ;
(b) review whether STD is followed & tender document is prepared in line with the act and rules;
(c) assess the extent to which Value-for-Money is being achieved in the procurement process as required by the Procuring Entities;
(d) review and access the capacity of the Procuring Entity in handling procurement from preparation to contract implementation and documentation are maintained as per Rules & required standards;
(e) review and assess that the procurements made are being used for the intended purpose;
(f) identify improvements in the procurement contracting in the light of deficiencies identified in the earlier review; and
(g) any other issues that may appear pertinent.
Scope of the Services:
(i) The procurement process of any Procuring Entity shall be reviewed by the Consultant if the total procurement performed in a financial year worth at least taka 10.00 crore. The Individual Consultant will review the procurement contracts awarded in the financial year 2016-2017. Each Consultant will review and evaluate four (4) procurement contracts from each of three (3) Procuring Entities of an organization from LGED, BREB, RHD, BWDB, Public Works Department (PWD), Education Engineering Department (EED), Department of Public Health Engineering (DPHE), Bangladesh Police, Directorate General of Health Services (DGHS), RAJUK, BIWTA, Directorate General of Family Planning (DGFP) or any other organization. The consultant will-
a. verify the procurement and contracting proceeding executed by the procuring entity and identify non-compliance with the procurement Act and Rules;
b. verify whether PE has used Standard Tender Documents in its Procurement content & put necessary information in Tender Data Sheet and other formats correctly.
c. verify, to the extent possible, whether the Goods, Works and Consulting Services contracted were supplied and/or completed according to the required specifications and technical standards;
d. identify inappropriate practices or questionable decisions and/or actions;
e. verify whether documentation and record keeping systems that are in place are adequate for ensuring post review requirements;
f. verify whether goods and works exist at intended locations and are being used for the purposes they were acquired;
g. determine remedies to correct the identified deficiencies;
(ii) For each contract package, the consultants will review the following key elements (Annex-1 – 2):
a. Procurement plan, budget, official cost estimate;
b. Procurement type, category, method, objective, financing arrangement (in case of DP’s supported project) ;
c. Procurement opportunities (advertisements in newspaper and in website);
d. Tender/proposal submissions (no of sale/issuance of tender/proposal documents, no of participants, days allows for preparation and submission);
e. Formation of TOC/POC and TEC/PEC (no of members, external members);
f. Tenders/Proposals Evaluation (opening, days between opening and evaluation, responsiveness (responsive & non-responsive), recommendations of the evaluation committee);
g. Post qualification;
h. Approval of tenders/proposals (actual days between opening & evaluation and between evaluation & approval, approval authority as delegation of financial power, actual approval authority, actual days for issuance of NOA/contract signing/LOI);
i. Contract award ( procurement processing lag & lead time);
j. Completion of contract (time specified for supply/execution/perform);
k. Complaints and appeal (reason of complain, resolution of complaints, decision of review panel);
l. Contract amendment (no of amendment, contract time extension, variation/extra work/ repeat/additional delivery orders etc.);
m. Contract disputes unresolved;
n. Action on corruption, fraudulence, collusive and coercive if identified ;
o. Procurement management capacity (no of staff trained in procurement) etc.
Methodology:
(i) The post procurement review should follow three broad phases:
(a) Prior to undertaking the field work, finalize the work plan, scope and program of the post procurement review, identify and obtain the essential information on contracts, responsible staff;
(b) Field work at offices of the Procuring Entity and on implementation sites; and
(c) Preparation of the post procurement review report.
(ii) The consultant shall obtain the list of all signed contracts executed by the PE in the financial year 2016-2017 and shall select a sample of contracts to be reviewed, taking care to have adequate distribution among different methods of procurement. The review shall cover not less than 15% of the number of contracts awarded in that year to be selected by the consultant in such a manner to cover at least 30% of the corresponding value or as per guidance of client.
(iii) The consultant is expected to give consideration to the notes on procurement sampling delivered by CPTU as broad guidelines for methodology (Annex-3). If the consultant intends to introduce variations or substantial changes especially to the number, nature and other aspects of contracts to be selected, it should be indicated in the technical proposal.
Deliverables:
(i) At the completion of the procurement post review, the consultant must first present its preliminary findings to the Procuring Entity and the CPTU in the form of a draft post procurement review report (Annex-4).
(ii) The final Procurement Post Review Report should focus on the review findings, statistical analysis and recommendations. Details of the review methodology and procedures, evidence substantiating the review findings, and elaboration on the recommendations should be covered in annexes (according to the format delivered by CPTU).
(iii) Except as otherwise justified by the Consultant, the report should be structured as follows:
(a) Summary of findings and recommendations.
(b) Outline of the procurement post review:
(i) objectives and Terms of Reference
(ii) scope, approach and procurement post review sampling
(c) Findings on matters relating to:
(i) the Procuring Entity
(ii) sector specific issues
(iii) specific procurement and contract issues
(iv) general issues.
(d) Recommendations (if any) for improvements.
(iv) Five (5) copies of final report along with CD will be submitted to CPTU.
|
| Experience, Resources and Delivery Capacity Required |
: |
(i) The Procurement Consultant's qualification will be at least graduation/master in Public Procurement Management, Procurement and Supply Chain Management, Engineering, Business Administration, Economics, Statistics, Management, Accounting, Finance, Marketing or any subject of Science/Social Science. Training in public procurement management/MCIPS will be considered as added advantage;
(ii) At least 10 (ten) years working experience in the field of government procurement or have had responsibilities with a substantial content of his/her position in the procurement area (e.g. use of internationally accepted contract documents for goods, works and consulting services; sound understanding of principles underlying procurement practices and international agencies’ procurement guideline; understanding of GoB’s procurement rules and procedure, ability in identifying and resolving procurement issues);
(iii) Strong communication skills in presenting, discussing and resolving difficult issues. Ability to work efficiently and effectively in a multi-disciplinary team;
(iv) Fully conversant and possessing skills in MS word, Excel, Power point and other software applications on monitoring system. Trouble shooting will be an added advantage.
Time Schedule:
(i) The procurement post review shall be completed and final report shall be presented to the Procuring Entity and CPTU within 90 calendar days from the date of the contract.
(ii) The consultant shall select and finalize the samples of contracts to be reviewed within 10 calendar days of start of the work.
(iii) The draft procurement post review report shall be prepared and presented within 75 calendar days of start of the work.
Data, Documents, Services and Facilities:
(i) The consultant should work in close co-ordination with the staff of the Procuring Entity for procurement post review to be performed. As far as practical, the consultant should give the Procuring Entity and its subordinate-offices advance notices for the information and documents which will be reviewed and to arrange for site visits if required.
(ii) The Head of the Procuring Entity will nominate a contact person to facilitate the work of the consultant and provide liaison, assistance and co-ordination with the sub-offices.
(iii) The Procuring Entity will not provide accommodation, transportation or other facilities to the consultant.
(iv) Consultant will have access to all relevant project files, documents related to the contract under review.
|
| Other Details (if applicable) |
: |
N/A |
| Association with foreign firms is |
: |
Not Encouraged |
| Eoi Detail Information |
|---|
| Ref No |
Phasing Of Services |
Location |
Start Date |
Completion Date |
| N/A |
N/A |
N/A |
N/A |
N/A |
|
PROCURING ENTITY DETAILS
|
| Name of Official Inviting EOI |
: |
Director General |
| Designation of Official Inviting EOI |
: |
Director General (Additional Secretary) |
| Address of Official Inviting EOI |
: |
CPTU, CTPU Bhaban, IMED, Ministry of Planning, Sher-e-Bangla Nagar, Dhaka-1207. |
| Contact details of Official Inviting EOI |
: |
Phone : 9145442-3, Fax : , Email : |
| The procuring entity reserves the right to accept or reject all tenders |
